Creating a Section in a Canvas Course 1. To create a new section in Canvas, start by clicking on Settings.  2. Click on the Sections tab 3. In the Sections tab, under Add a New Section, Enter the new section name and click the + Section.  A new section will be created.    Once you create your new section,    -Repeat the process to add as many additional sections OR  -Edit your section name by clicking on the pencil icon on the right next to the section name, or the “X” beside the pencil to remove any unwanted sections.     *Note* You can NOT remove any manually created section that has users in it.  The users will have to be removed from the section first.   Adding People to a Canvas Section After the desired section has been created you can add users to the desired section. 1. Click People on the navigation menu  2. Click the 3 dots on the far right of the screen at the appropriate student enrolled.   3. On the drop menu, click Edit Sections with the pencil icon next to it.    4. On the next screen, click the Browse button and select the section you’d like to place the user in, then click update.  If you select the wrong section you can click the “X’ next to the incorrect section and add the correct one using browse.   Back on the People page, you’ll see the students sections updated with the  new section added. *NOTE* Students moved to a manually-created Section in a course will remain enrolled even if the sync withdraws them from the synced course roster. a request would need to be sent to Online Learning Systems to remove the student from the course.         

Use the following guide to upload a local file as a Canvas course card image. 1. Select Course Settings 2. Under the Course Details tab, Select Choose Image 3. Under the Computer tab, Select Upload Image This step opens a window of local computer files. 4. Navigate to the appropriate image file on your computer, Select the file, and Select Open. The local file will be insert into the course image slot. 5. Scroll to the bottom of the course and Select Update Course Details If you have additional questions, please email onlinelearning.help@nn.k12.va.us.

What is the new Elementary Dashboard? The Canvas for Elementary Dashboard creates an online classroom that reflects the physical classroom experience for elementary students. This change allows teachers to enable a homeroom course and a course for each subject to organize and focus student course participation. Under Canvas for Elementary, Dashboard navigation and interface become updated in order to simplify the look of the class - content and course items functionality remain unchanged. Are there any prerequisites or criteria for using the Dashboard? Teachers must use the established course subject structure by maintaining content in separate course shells for every subject taught, including Homeroom. Teachers cannot solely work from the Homeroom course as cross-listing cannot be used across primary subject courses. In order to use the Dashboard, all grade-level subject courses must be published. Subject content must be added and published accordingly in Modules and students will access content items embedded in Modules, as typically done in Canvas. Are there any important considerations to follow? Homeroom must be enabled as the Homeroom course. The Homeroom course controls announcements displayed under “Home”. Announcements display for teachers in order to reflect the announcement being viewed by students. A course can be designated as a homeroom course with the Enable as Homeroom Course checkbox.  The Course Navigation list in a course disappears under the Canvas for Elementary Dashboard. LTI or External Tools linked in the Navigation list appear on the “Resources” tab (this tab name is not related to Resource as a class). Teachers must not start new subjects as this is already done by the current course shell structure and automated Synergy SIS sync.  By default, published and unpublished subjects display in the Homeroom tab. If a teacher has favorited courses, only favorited will display How do I prepare my courses for the Canvas for Elementary Dashboard? Complete all steps below to properly prepare courses for use under the Canvas for Elementary Dashboard. Check populated course(s) for pre-loaded template. Review the "Teacher Module".  Enable the Homeroom course as "Homeroom". Save image files from the Teacher Module. Change Course Card image for English, Science, Social Studies, and Math course shells. The Homeroom course card does not display. Personalize each course Homepage. Set the corresponding Subject Home page as the Subject Home (formerly "Front Page") for each subject course. Import or create content or learning activities in each subject-level course. Publish each subject course. How do I designate my Homeroom course as “Homeroom”? The Homeroom course must be enabled as homeroom under Settings. View how to enable the course as homeroom here. How can I change the Dashboard View between Classic and Homeroom? Admins and teachers can switch between the Homeroom View Dashboard and the Classic View Dashboard (Card View). Under Homeroom, simply click the three-vertical dots Options icon and select the view to display. To return to the Homeroom View from Classic, click the Options icon and choose the “Homeroom View” option. Do I have to link subject buttons to subject courses as done in years past? No, linking subject button icons or images is not required under the Canvas for Elementary Dashboard. How are important dates determined? Instructors can use the Mark as important date and show on homeroom sidebar checkbox to designate an assignment, graded discussion, quiz, and subject event as an important date. Important date items display in the Homeroom sidebar. Differentiated assignments marked with an important date display the due date assigned to the student in the Homeroom sidebar. Can students view Resource or manually-created courses under the Home Dashboard? Yes, if the course has been published and the student is enrolled in the course, it will show under the Home/Homeroom Dashboard for student access. Can I still use content and course items in the same way? Including prerequisites and requirements for a Canvas for Elementary subject? Yes, content and course items remain unchanged. All prerequisites, requirements, and availability dates will be honored if set. My course Settings link and navigation list disappeared, how can I see this link or access Settings? The Course Navigation list in a course disappears under the Canvas for Elementary Dashboard. However, teachers can access this list and course Settings by selecting Manage Subject from the Subject Home page.   Once enabled as Homeroom, the Homeroom course's Settings must be accessed by selecting the section link under "Home".  Can I hide the Grades tab in a subject or Homeroom course? Yes, teachers can hide a subject's Grades tab using "Manage Subject" to access the course navigation settings. Grades are automatically hidden in the Elementary Template. When the Grades tab is hidden, grades for that subject do not display on the Homeroom's "Grades" tab - however, the "Grades" tab may appear due to other non-subject-level courses enrolled. The "Hide totals in student grades summary" setting is also automatically enabled in the Elementary Template.  Can I add a "friendly" name to my course? Yes, teachers can change the course name to a "Friendly Name" for easier subject identification and navigation. If provided, this name will be used in preference to the course's actual name on the dashboard and in notifications. How are items completed in the schedule? Online assignments are checked off as soon as the assignment is submitted. On paper and no submission assignments must be manually checked off in the schedule by the student. How are subject cards created under the Home Dashboard? Subject cards are automatically created for subject sections in which a student is enrolled. However, teachers must publish their assigned courses for student access. Teachers should not create any subjects/courses on their own but use courses provisioned to them. Who is affected by the Elementary Dashboard change? Under Canvas for Elementary, the following user groups are affected: Students, Teachers, and Observers (Parents/Guardians). The updated Dashboard navigation helps these user groups better navigate class announcements, subjects, coursework, and resources.  Are Resource classes also affected by the Elementary Dashboard change? Yes, the Canvas for Elementary Dashboard will be enabled for ALL elementary courses including Resource (Art, Music, and PE). However, general education classroom teachers assigned to a Homeroom AND subject-level sections are the only teachers required to enable a Homeroom and set Subject Home pages. Resource class usage of Canvas may vary by department and instructional guidance.

Navigate to Virginia's CTE Resource website homepage. 1. Enter the Course Name or Subject Area in the Search Bar and Select Search. 2. Filter the search results by "Courses" and Select your class from the list. 3. On the resource page, click the green "Download Cartridge File" button.    An .imscc file will download. This will automatically be stored locally on your computer under the Downloads folder. 4. Navigate to your assigned Canvas course where you want to import the resource content. 5. On the right hand side of the Home Page, select  "Import Existing Content". 6. Choose to import Content Type as "Common Cartridge 1.x Package".  Choose the source file as the downloaded .imscc file saved locally on your laptop.   Be sure to select "All content"  after selecting the source file.   Click "Import". 7. Review content imported under course modules. Note: Depending on the current size of your course file storage, you may receive an error when importing the CTE Resource package. Please contact OnlineLearning.Help@nn.k12.va.us for assistance if errors appear or content does not import properly.

Teachers are encouraged to delete any unused, duplicated, or unnecessary assignments from their course(s) in Canvas. Deleting these assignments will improve course organization and loading time. Teachers should be aware of the following as it relates to removing assignments from a course:  Deleting a graded assignment also removes the assignment from the course gradebook.  Deleting an assignment deletes all student submissions. Students can still access their assignments from their user files if they were submitted as file uploads. However, any comments teachers may have made in student assignments are also deleted. When Multiple Grading Periods are enabled in a course, teachers cannot delete individual assignments for any student, group, or section in a closed grading period. How to Delete Assignments in a Course Navigate to the appropriate course. In course Navigation, click the Assignments link. Locate the assignment you want to delete and click the three-vertical-dots Options icon [1]. Click the Delete link [2]. A browser pop-up will appear. Click the "OK" button to complete the delete. How to Delete Assignments In Bulk (via Assignment Group) Navigate to the appropriate course. In course Navigation, click the Assignments link. Ensure the assignments you want to delete are moved into a specific Assignment Group. NOTE: create a new Assignment Group and move assignments into it, if needed.  Locate the Assignment Group to delete. To delete the Assignment Group, click the three-vertical-dots Options icon. Click the Delete link. A pop-up will appear asking to "Delete" or "Move assignments". Choose to "Delete its assignments" and select Delete Group.  

Teachers are encouraged to delete any unused, duplicated, or unnecessary pages from their course(s) in Canvas. Teachers are able to delete a single page or multiple pages if no longer needed. Deleting these pages will improve course organization and loading time. Unlike assignments or other course activities, pages are not connected to student grade/submission data.  How to Delete Pages in a Course Navigate to the appropriate course. In course Navigation, click the Pages link. To select a page from the "Pages Index", click the View All Pages button. Find the page(s) to delete. Select the checkbox [1] at the page title. Click the trash button [2] at the top of screen. Teachers are unable to delete a page if it is used as the "Front Page" of the course [3]. To confirm the deletion of the selected page(s), click the Delete button.

Canvas will no longer support and host the Google Apps LTI tool, which impacts the Google Drive course Navigation link and Google Cloud Assignments external tool integration. This means that users will no longer be able to access the Google Apps LTI tool or use Cloud Assignments starting June 30, 2024. Is the Google Drive integration in Canvas going away?  Instructure will no longer support and host the Google Apps LTI tool in Canvas, which impacts the Google Drive course Navigation link and Google Cloud Assignments external tool integration. This means that users will no longer be able to access the Google Apps LTI tool or use Cloud Assignments after this date. What is the replacement tool for the Google Apps LTI in Canvas?  Google Assignments LTI 1.3 is the replacement integration/tool in Canvas. In addition to being used in the same capacity as teachers are already familiar with, Assignments LTI 1.3 will be used for inserting Google Drive files as course content and more. Assignments LTI 1.3 has all of the functionality of Google Apps LTI and more, allowing users to collaborate on Docs, Sheets and Slides, Forms, Drawings, Sites and Jams. Do I have to transition to Assignments LTI 1.3 right away? No, if you are currently depending on the Google Apps LTI for external links access or Cloud Assignments, you will continue to have access to the tool until June 30th 2024. This means that teachers have access for the remainder of the 2023/2024 school year. However, the Online Learning Systems (OLS) Team recommends that teachers begin to gradually transition to Assignments LTI 1.3 in order to become familiar with the integration, interface and process. Will I eventually lose access to Google Apps LTI?  Yes, the Google Apps LTI will reach end-of-life on June 30th 2024. This means that users will no longer be able to access Google Cloud Assignments nor the Google Drive course Navigation link after this date. Do I need to re-create all my Google Apps LTI embedded items and start from scratch?  No, you do not have to re-create existing Google Apps LTI embedded items or Cloud Assignments across Canvas course content. Content can be easily converted to Assignments LTI 1.3 simply by changing the External Tool source in the Settings area. Review this help article for more information. Is submission data lost after converting Cloud Assignments to Assignments LTI 1.3?  No, it does not appear that submission/score data is lost after converting an Assignment. If a Cloud Assignment contains student submissions, they will remain intact within the course SpeedGrader.  If a Cloud Assignment is converted, will students still be able to access and submit?  Yes, as long as the item is published in the course, students will be able to access and submit in an active course. After converting to Assignments LTI 1.3, students who already submitted an assignment will still be able to view their previous Cloud Assignment submission and also link their account to submit in the new Assignments LTI 1.3 format. 

The steps outline to to convert Google Cloud Assignments to Google Assignments LTI 1.3. 1. Select Assignments, on the Course Navigation 2. Find the Canvas assignment you want to migrate to Google Assignments LTI 1.3 and on the right of the assignment, click More > Edit > More options. 2. Next to "Submission Type," click the dropdown and then External Tool and Click Find. 3. Select Google Assignments (LTI 1.3) 4. Link your Google Workspace for Education account and Click Continue. 5. Attach the Drive worksheet files. 6. Choose your grading tool, then make sure the due date and points are updated. Click Create. 7. On the Canvas Assignment Configure External Tool, click Select and then Save. If you have further questions please email onlinelearning.help@nn.k12.va.us.

Your Canvas Google Assignment LTI 1.3 is now created! For students to see the assignment, be sure to Save & Publish.  If you have any questions, please email onlinelearning.help@nn.k12.va.us.

If Canvas Studio's Screen Recorder Launcher is prompting you to download every time you use it or taking a long time to launch, try these steps: 1. Using your laptop's taskbar at the bottom of your screen, click the magnifying glass on the bottom left next to the Windows button . Type "Add or remove programs" to search for this function. 2. Click on the "Add or remove programs" system setting at the top of the list that appears after the search. 3. In the "Add or remove programs" screen that appears, type "screen recorder" in the search box and the Screen Recorder Launcher should appear below.  4. Click on the app, then click "Uninstall." 5. Click "Uninstall" again to confirm. In the dialog box that pops up, continue through the steps to uninstall the app. When it completes, click "Close." 6. Once the uninstall is complete, visit this website to download the app again. The download will automatically begin and will appear in the bottom left corner of Chrome. Click "Keep" to proceed. Once downloaded, click the download to continue the installation. 7. On the "Choose Users" screen that appears, select "Install for anyone using this computer" and then click "Install." 8. Once the installation completes, click OK.  9. Navigate back to Canvas to launch the screen recorder from Canvas Studio. The first time you launch it, you will see this box. Check the box to always allow and then click "Open Screen Recorder Launcher v2.0." 10. If the screen to the right appears when launching the first time, or any subsequent times, click "Cancel."  If you continue to have issues with Canvas Studio Screen Recorder after these steps, please submit a work order to OnlineLearning.Help@nn.k12.va.us.